Annual General
Meeting
Date: Friday, November 20,
2015
Location: Penner
School
Directors
Present: Wes Cole, John
Popoff, Marcel Voyer, Bob Nicol, Jim Puckett, Chris Barnardo, Geoff Seale.
Directors
Regrets: Cley Sametts, Gerri Sametts, Steve Cole, Bill Ziegler
Vice-President, Wes Cole chaired the meeting in Cley’s
absence. Wes called the
meeting to order at 7:10 pm .
There were 22 members present. Wes welcomed those in attendance, and introduced
all the current Directors. He also introduced two new members – Hazel & Don
Crosson, and Perry Tzupa.
Agenda: Agenda for the meeting was distributed for
approval. Bon Nicol/Chris Barnardo moved
the agenda be accepted as presented. Carried.
Minutes:
John Popoff
distributed copies of the minutes of the previous Annual General Meeting (December 5, 2014 ). Chris Barnardo/Geoff Seale made the motion
to adopt the minutes as presented.
There were no changes or corrections.
Carried.
Financial
Report:
John Popoff handed
out copies of the Annual Financial Statement
for the period Apr1, 2014 to Mar
31, 2015 . Jensen-Stromberg, accountants, prepared the Year End
Statement as presented. Rick Irvine/Bob
Nicol made motion to adopt the Financial
Statement as presented. After a
brief discussion the motion to adopt
the Financial Statement was Carried. The Financial Statement had been submitted to
Information Services Corp earlier (signed by John Popoff & Bill Ziegler.
As of today, 20 Nov 2015 , SSC has $ 29,123 in chequing
account and no GICs. Accounts are at Bank of Montreal, Market Mall, Saskatoon
Copies of the Operating Budget for the
period 1 Apr, 2015
to 31 Mar 2016 was
handed out and discussed. Chris
Barnardo/ErikFoster moved the budget be accepted as presented. Carried.
Correspondence:
SSC received a card from
Hazel Crosson (local core rider with PWOS this year) thanking the Club for the
$1000 donation to her fund-raising efforts for the Canadian Cancer Society.
Committee
Reports:
Membership: John Popoff reported YTD membership (2015-16) is
currently at 45 – with 3 new. Last year (2014-15) total was 93 at year end.
We are still attempting to get members to renew “on
line” through a program (member clicks) which is accessed through the SSA (www.sasksnow.com). Approx 15 SSC memberships
have been rec’d this way as of today. This program is still in its infancy and
we hope to keep expanding it as it saves SSC considerable in printing and
mailing costs and allows members to pay their fees using their credit cards.
Grooming:
Jim Puckett
reported a used Groomer was purchased in 2014. It’s a 2002 NH Tractor/Gilbert conversion
complete with 10 ft drag and with 2800 hrs of use. It was purchased from the
Club at Hudson Bay for “delivered” price of $60,000
plus GST of $3000. We got to use it last winter but somewhat sparingly due to
very short winter. It worked very well for us, is very easy to operate and uses
considerably less fuel than Brutus. Brutus is still having overheating issues
so will just be used to clear the yard and maybe some local grooming.
Groomer
operator training is now available “on line” through the SSA. Clubs will be required to take the training one
per grooming unit at least
every three years.
All registered Grooming units in Saskatchewan
We also spend 5
hrs grooming the Snowmobile Drag Strip at Marquis Downs, for which SSC received
$500. Our total fuel Cost for grooming
was $926.
Trail & Signage:
Bob Nicol reports Trail signing will begin
soon as there is adequate snow for grooming to start. All is pretty much ready
to go. Trail signage “training” is now available “on line” through SSA. This
free course is available to anyone who wishes to volunteer with the signing of
our trails.
Buildings & Grounds:
John Popoff reported on activities re
buildings & grounds. The Clubhouse had no issues this past year. One item
of concern is the low hanging power wire and Sask Power was contacted about
this. They investigated and found the clearance to be 3.4 meters, and their
requirement is 3.7 meters. Sask Power has advised we need install a “mast” on
the building and then they will come and re-position the wire for proper
clearance. Cley Sametts has contacted a
“Contractor” to give us an estimate on doing this job.
A new Shelter is now
under construction on Private
Land Duck
Lake
The “Land Owner” does not want us to erect a “pit type
outhouse” on this property so we will investigate the possibility of renting a
“PortaJohn” for the winter months.
Communications:
Gerri Sametts (Communications
Director), was not present, but submitted a written report read by Wes. Gerri
reports SSC’s web site www.saskatoonsnowmobileclub.com is now being
updated regularly and more information is being included as needed. Discussion
followed about our page on Facebook, and more and more
information is being passed on by this medium.SSC is encouraging members to
make more submissions to the SSC “Group” page on Facebook.
Most other member communication is done by personal e-mail.
Safety:
Marcel Voyer reports that that the Saskatchewan Safety Council has
turned over all responsibility to Saskatchewan Snowmobile Association, for
delivery of all Snowmobile Safety Courses – classroom and online! The majority is
opting for the “online” version but courses, classroom style, are still being
planned. One Classroom courses is being planned at SSC - Dec 5, 2015 .
Was covered in the Committee Reports above.
Was covered in Committee Reports
above.
It was generally felt a more “generic” Club
Name change might help to make snowmobilers in the surrounding communities, ie
Warman and Martensville, feel more welcome to join the Club and help revitalize
it, as opposed to joining the “Saskatoon
Discussion around finalizing Bylaws and amendments (Goal for 2016):
Jim Puckett
gave a brief overview on some Bylaw Changes that were approved by the General
Membership by “electronic” voting last summer. The major changes were to do
with “Quorums” for voting on decisions by the Club (ie purchase of replacement
grooming equipment). Many other changes are
necessary as the old bylaws are antiquated and did not serve the Club in its
current status. The “new” bylaws are in effect and some other changes are
pending – having to do with election of the “executive”. Proposed is to have
the “Board” elect the executive at a meeting shortly after the AGM.
Finalizing these Bylaws is a Priority Item
with the Board of Directors for 2016. More “electronic” membership voting may
be required.
Discussion around Trail Expansion (Goal for 2016 and beyond)
This discussion centered around the situation that
SSC’s trail System is an “Island ” in that it
does not connect with the rest of the Trail System in the province. The Sask
Snowmobile Association is under some pressure from the Sask Government to
connect SSC trail to the rest of the trail system.
The most logical and likely
connection would be from Rosthern to Wakaw and ultimately Humboldt. SSC cannot do this alone and
requires help and volunteers from the Wakaw, Cudworth, and Humboldt, etc.,
communities. Perhaps the New Snowmobile Dealer, Discovery Motors, who has roots
in Humboldt can help make this a reality.
New
Business:
PWOS: Hazel
Crosson, local Core Rider gave a brief report on their Mission 2016. The Misson
begins in Prince Albert Saturday Jan 31, 2016
and ends in Broadview on Feb
5, 2016 . The route is primarily in Eastern
Saskatchewan & will not come thru Saskatoon
Hazel is hosting a Roast Beef Dinner/Fundraiser in Rosthern on Sat Dec 5,
and is inviting SSC members to attend. Tickets are $25 and must be booked by
Nov 30. Entertainment will be provided by “Crosson the Line”.
Marcel Voyer conducted
the Election of Directors for the 2015-16 Season.
Chris Barnardo is
stepping down as Director and we thank him for his past service!
Directors having their terms ending November 2016 are Geoff
Seale, Wes Cole, Steve Cole, Marcel Voyer. These are NOT up for Election today.
Directors with
terms ending today are John Popoff, Gerri Sametts, Jim Puckett, Bob Nicol, Bill
Ziegler. These people have argeed to let their names stand for the two year term ending November 2017. Colton
Nominations were called for
from the floor, for the remaining director positions.
After three calls for nomination there were none so Gary Farkas moved nominations be ceased. One Director Position remains open.
Cley Sametts remains on the Board as Past President.
The Board of Directors
Consists of:
Term ending November, 2016: Wes Cole, Steve Cole, Marcel Voyer, Geoff
Seale. Cley Sametts as Past President.
Term ending November, 2017: Gerri Sametts, John Popoff, Jim Puckett, Bob
Nicol, Bill Ziegler, Colton Inglehart.
Election of Executive
The SSC Board
of Directors for the 2015-16 Season is as follows:
President: Geoff Seale
Vice-President: Wes Cole
Secretary-Treasurer: John Popoff
Past President: Cley Sametts
Directors: Gerri
Sametts Marcel Voyer Bob
Nicol
Jim Puckett Colton
Steve Cole Bill Ziegler
